Notary Signing Agent Job Description: Salary, Duties & More (2023)

Notary signing agents are notaries public who specializes in facilitating real estate transactions. A Notary Signing Agent is responsible for verifying the identity of parties involved in the transaction, administering oaths and affirmations, and witnessing the signing of documents.

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1. Notary Signing Agent Duties and Responsibilities

(Video) How To Get More Notary Jobs: A Guide To Getting Hired For Loan Signings As A Notary Public

2. Notary Signing Agent Requirements

4. Notary Signing Agent Salary

5. Notary Signing Agent Work Environment

6. Notary Signing Agent Trends


7. How to Become a Notary Signing Agent

8. Notary Signing Agent Advancement Prospects

9. Notary Signing Agent Job Description Example

In this role, notary signing agents play a crucial part in ensuring the legality and authenticity of real estate documents.

In this article, we will explore the duties and responsibilities of notary signing agents and how they help to facilitate smooth and successful real estate transactions.

Notary Signing Agent Duties and Responsibilities

The main duties and responsibilities of a notary signing agent include the following:

  • Verifying the identity of parties involved in the real estate transaction: This includes checking government-issued identification and ensuring that all parties are who they claim to be.
  • Administering oaths and affirmations: This involves having parties swear or affirm that the information contained in the documents is true and correct.
  • Witnessing the signing of documents: Notary signing agents must be present when the documents are signed and will typically need to sign and stamp the documents to verify that they have been properly executed.
  • Ensuring that all documents are properly completed and executed: Notary signing agents are responsible for checking that all documents are filled out correctly and that all necessary signatures have been obtained.
  • Maintaining a record of all notarizations: Notaries public are required to keep a record of all notarizations they perform, including the date, the parties involved, and the documents notarized.
  • Adhering to state notary laws and regulations: Notary signing agents must be familiar with the laws and regulations governing their practice in the state where they are working.

In addition to these core duties, notary signing agents may also be responsible for coordinating the scheduling of document signings, communicating with clients and other parties involved in the transaction, and handling any issues that may arise during the process.


Notary Signing Agent Requirements

Notary Signing Agents (NSAs) are responsible for verifying the identities of parties signing documents and witnessing and notarizing signatures.

To become a Notary Signing Agent, individuals must typically meet the following requirements:

  • Education & Training: While no specific education or training is required to become a Notary Signing Agent, a high school diploma or equivalent is usually preferred by employers. Additionally, some employers may require NSA candidates to have a college degree in a related field, such as business administration, law, or finance.
  • Experience: Most employers prefer NSA candidates to have some experience with notarizing documents, either through prior employment or volunteer work. Candidates should also have some familiarity with real estate transactions, loan documents, and other legal documents.
  • Certifications & Licenses: All Notary Signing Agents must hold a valid notary commission from their state or jurisdiction, which typically requires passing an exam and background check with the Secretary of State. Additionally, some states may require further certification or licensing for NSA agents. For example, California requires NSAs to register with the Department of Financial Protection and Innovation. Finally, some employers may require Notary Signing Agents to obtain additional certifications, such as those offered through the National Notary Association or the American Association of Notaries.

Notary Signing Agent Skills

A notary signing agent is a notary public who is also trained to facilitate mortgage closings. In this role, you may be required to have the following skills:

  • Knowledge of the notary process: You should be familiar with state-specific notary laws and the procedures for notarizing documents.
  • Attention to detail: As a notary signing agent, you will be responsible for verifying the identity of signers and ensuring that all documents are accurately completed and properly notarized.
  • Communication skills: You will need to communicate with a variety of people, including borrowers, lenders, real estate agents, and attorneys.
  • Time management skills: You may be required to manage your schedule and travel to different locations to facilitate closings.
  • Computer skills: You may be required to use a computer to access and print documents, as well as to complete online training courses.
  • Customer service skills: As a notary signing agent, you will be the face of the lender or title company for the borrower. Providing excellent customer service is crucial to building trust and confidence with borrowers.

Related: Communication interview questions and answers

Notary Signing Agent Salary

The salary for a notary signing agent can vary widely based on factors such as your location, level of experience, and the number of closings you are able to facilitate.

According to data from the United States Bureau of Labor Statistics, the median annual wage for notaries is $34,020. However, notary signing agents may earn more than this amount, as they often charge fees for their services in addition to their salary or commission.

The job outlook for notary signing agents is positive, as the demand for mortgage services is expected to remain strong. The Bureau of Labor Statistics projects that the employment of notaries will grow by 5% from 2020 to 2028, which is about as fast as the average for all occupations.

Notary Signing Agent Work Environment

As a notary signing agent, you may work in a variety of settings, including a home office, a lender’s or title company’s office, or a borrower’s home or place of business. You may also be required to travel to different locations to facilitate mortgage closings.

Your work schedule may vary depending on the needs of your clients and the volume of business you are able to handle. Some notary signing agents work part-time, while others may work full-time or on an as-needed basis.

The work can be stressful at times, as you may be required to work under tight deadlines and handle multiple tasks simultaneously.

(Video) The Best Top 5 Signing Services To Get Jobs for Notary Signing Agents | Make Up To $500/Day!

It is important to have strong time management and organizational skills to ensure that you are able to complete your work efficiently and accurately.

Notary Signing Agent Trends

There are several trends that are currently affecting the role of a notary signing agent:

  • Remote work: As a notary signing agent, you may be able to work from home and facilitate closings remotely using video conferencing software.
  • Digital signatures: More and more lenders and title companies are using digital signature platforms to facilitate the closing process. As a notary signing agent, you may be required to learn how to use these platforms and become familiar with the legal requirements for notarizing documents with digital signatures.
  • Increasing regulation: The notary industry is subject to a growing number of state and federal regulations. As a notary signing agent, you will need to stay up-to-date with these regulations and ensure that you are in compliance with all applicable laws.
  • Consumer demand for convenience: Borrowers are increasingly looking for ways to make the closing process more convenient, such as by having documents delivered to them or being able to sign documents electronically. As a notary signing agent, you may need to adapt to these changing preferences and find ways to meet the needs of your clients.

How to Become a Notary Signing Agent

To become a notary signing agent, you will need to first become a notary public. Here are the steps you can take to become a notary public and then a notary signing agent:

  • Meet the eligibility requirements: To become a notary public, you must be at least 18 years old and a resident of the state in which you will be commissioned. Some states may have additional requirements, such as being a U.S. citizen or having a clean criminal record.
  • Complete a notary education course: Most states require new notaries to complete a notary education course. These courses teach you about the role and responsibilities of a notary public, as well as state-specific notary laws and procedures.
  • Pass the notary exam: After completing the notary education course, you will need to pass a notary exam to demonstrate your knowledge of notary laws and procedures. The exam may be administered by the state government or a private provider.
  • Obtain a surety bond: A surety bond is a type of insurance that protects the public from financial losses caused by notaries who act improperly or fraudulently. You will need to obtain a surety bond before you can be commissioned as a notary public.
  • Apply for a notary commission: Once you have completed the necessary education and passed the notary exam, you can apply for a notary commission with your state government. You will need to submit an application and pay any applicable fees.

After becoming a notary public, you can then become a notary signing agent by completing additional training and certification in the mortgage closing process.

Many lenders and title companies offer this training to their notaries, or you can seek out training from a private provider.

It is important to keep in mind that notary signing agents must adhere to all state and federal regulations, as well as any additional guidelines set by the lender or title company for which they work.

Notary Signing Agent Advancement Prospects

As a notary signing agent, you may be able to advance your career by taking on additional responsibilities or expanding your services. Here are a few potential paths for career advancement:

  • Increase your business: You can increase your earnings as a notary signing agent by taking on more clients and facilitating more closings. This may involve building relationships with lenders, title companies, and real estate agents to generate referrals and new business.
  • Specialize: You may be able to differentiate yourself by specializing in a particular area of the mortgage closing process. For example, you could become an expert in reverse mortgages, commercial real estate, or refinance transactions.
  • Expand your services: You may be able to expand your services beyond the mortgage closing process by offering additional services to your clients. For example, you could offer document preparation services or assist with estate planning.
  • Become a mentor: You may be able to advance your career by mentoring newer notaries or those who are interested in becoming notary signing agents. This could involve providing guidance and coaching, as well as sharing your knowledge and expertise.
  • Pursue additional education and certification: You may be able to enhance your credentials and increase your earning potential by pursuing additional education and certification. For example, you could become a certified signing agent or earn a professional designation such as the National Notary Association’s Certified Notary Public (CNAP) or Certified Notary Signing Agent (CNSA).

Notary Signing Agent Job Description Example

Job Description:

We are seeking a highly organized and professional Notary Signing Agent to join our team. As a Notary Signing Agent, you will be responsible for facilitating the signing of documents related to mortgage refinancing and loan modifications. This includes verifying the identity of signers, witness signatures, and notarizing documents.



  • Verify the identity of signers and witness signatures
  • Notarize documents accurately and efficiently
  • Maintain up-to-date knowledge of notary laws and best practices
  • Communicate effectively with clients and team members
  • Maintain accurate and organized records of all documents notarized


  • Active notary commission in good standing
  • Strong attention to detail and excellent organizational skills
  • Ability to work independently and manage a flexible schedule
  • Proficiency with computer and online tools
  • Excellent verbal and written communication skills
  • Customer service experience is a plus


What is the job description for a loan signing agent? ›

When someone purchases or refinances a home, a notary loan signing agent is hired to walk the homeowner through their final paperwork and have them sign it. The loan signing agent will print the loan paperwork, meet the borrower and watch them sign the paperwork, notarize the document.

Which notary job makes the most money? ›

As we mentioned earlier, Signing Agents are some of the busiest of all Notary Publics. For this reason, they also tend to earn the highest income. A Signing Agent (also known as a “courtesy signer”) is a Notary that receives additional training and a special certification to participate in real estate matters.

How can a signing agent make 6 figures? ›

To be a six figure-earning money as a notary loan signing agent, you need to do 667 signings a year — or 13 signings a week — and you only need 3 escrow officers feeding you their loan signing appointments to be well on your way to making six figures a year, working less than 40 hours a week.

How much money can a notary make in GA? ›

How much does a Notary Signing Agent make in Georgia? The average Notary Signing Agent salary in Georgia is $38,315 as of December 27, 2022, but the range typically falls between $37,430 and $48,736.

What is the job description of an MLO? ›

What does a Mortgage Loan Officer do? Mortgage loan officers gather clients' financial information (e.g. taxes, debts) to review if they are eligible for granting mortgage loans. They complete mortgage loan applications based on national and local financial standards and review their progress.

What is a lending job description? ›

A Loan Officer evaluates loan applications for businesses and individuals. Banks and other financial institutions rely on Loan Officers to screen applicants, helping clients get a loan that fits their needs and their financial possibilities while explaining to applicants the terms of each loan.

What state pays notaries most? ›

California is the highest paying state in the U.S. when it comes to being a notary public.

What businesses use notaries the most? ›

Construction, real estate, mortgage lenders, healthcare facilities, and many other types of businesses find added value to hiring a notary on their full-time administrative staff.

Where are notaries most needed? ›

These are a few of the types of offices that notaries often work in: Real Estate Agencies - Many real estate agencies need a notary for deeds and titles. Banks - A lot of banks offer notary services to their customers.

How do I market myself as a loan signing agent? ›

5 simple tips to market your Notary Signing Agent business
  1. Create profiles on as many Notary listing websites as possible.
  2. Create a social media presence.
  3. Create a Google ad for your business.
  4. Form a Notary network.
  5. Reach out directly to potential clients.
Jun 22, 2021

How much does someone make when they say 6 figures? ›

How much is a six-figure salary? With all that said, to earn a six-figure salary means you're making an income between $100,000 and $999,999 per year (thinking of each digit as a figure).

How do I become a notary loan signing agent? ›

How to Become a Notary Signing Agent
  1. Be commissioned as a Notary Public in your state (required).
  2. Take a loan signing training course.
  3. Pass an exam and background screening that are SPW compliant.
  4. Buy your Signing Agent supplies.
  5. Purchase a minimum $25,000 E&O insurance policy.
  6. Start working as a Notary Signing Agent.

What is a notary public salary? ›

Salary Ranges for Notary Publics

The salaries of Notary Publics in the US range from $20,583 to $187,200 , with a median salary of $55,870 . The middle 57% of Notary Publics makes between $55,870 and $76,300, with the top 86% making $187,200.

How much can a mobile notary charge in Georgia? ›

A notary may but does not have to charge fees for performing notarial services. A notary shall inform the person requesting any notarial act prior to performing the service if a fee will be charged and the amount permitted by law for each act. The authorized fee is $2.00 for each notarial act.

How much did last of earn per month working as a notary? ›

By listening to Sergei, he had changed his ways. He was a notary and earned thirty five roubles a month.

What does a loan originator do for a resume? ›

Analyzes applicant's financial status, credit, and property to determine the proper product to successfully meet guidelines and the needs of the client. Provides clients information on available loan products, terms, and credit options. Oversees loans from application to closing by assisting underwriters.

What does an originator do? ›

A mortgage loan originator can be either a bank or financial institution that makes and sells mortgages, but the term can also apply to a person employed by them that helps you get a mortgage. Individuals who act as mortgage loan originators are also referred to as loan officers.

What skills do you need to be a loan officer? ›

Loan Officer Qualifications / Skills:
  • Financial skills.
  • Time management skills.
  • Knowledge of financial software.
  • Customer service.
  • Thoroughness.
  • Confidentiality.
  • Analyzing information.
  • Decision making.

What are three important qualities that loan officers need? ›

The qualities of a good loan officer include experience, communication, and teamwork. A loan officer is a person who is going to handle all paperwork and provide their client with clarity and reassurance in the process.

What are three responsibilities of a borrower? ›

Borrower's Responsibilities:

Make loan payments on time. Make payments despite nonreceipt of bill. Notify servicers of changes to your contact or personal information.

Which state has the hardest notary exam? ›

California. California has some of the strictest application requirements for Notaries in the U.S. — involving a required training course and background check — and the mandatory exam is among the most challenging in any state.

Is it possible to use a lawyer instead of a notary public? ›

WHEN TO HIRE A NOTARY PUBLIC. The primary difference between a notary and a lawyer is that a lawyer can represent their client in court, whereas a notary cannot. Among other responsibilities, a lawyer has the power to act as a notary public, but not vice versa.

What industry is a notary considered? ›

Establishments of notaries public engaged in activities, such as administering oaths and taking affidavits and depositions, witnessing and certifying signatures on documents, but not empowered to draw and approve legal documents and contracts, are classified in U.S. Industry 541199, All Other Legal Services.

What is the best notary Association? ›

The National Notary Association (NNA), founded in 1957, is the leading authority on the American Notary Public office and recognized nationally and internationally as the preeminent educator and promulgator of ethical best practices for U.S. Notaries.

What is a good name for a notary business? ›

Notary Business Names

Legal Existence Notary Corp. Documents & Other Sensibilities Corp. Your Documents' Guardian Inc. Matching Ties Notary Inc.

What is the job of a notary? ›

As a publicly commissioned official, a notary is tasked with verifying the authenticity of documents, and they serve as impartial witnesses when signing legal documents. Legal documents are notarized to ensure that transactions are properly executed and to deter fraud.

Do loan signing agents summarize documents? ›

The Code of Conduct also clearly states that a signing agent can give a general description of any loan term to a borrower in the closing documents, including loan amount, interest rate, annual percentage rate, etc.

How much does a loan signing agent make in CA? ›

How much does a Loan Signing Agent make in California? As of Jan 23, 2023, the average annual pay for a Loan Signing Agent in California is $90,308 a year. Just in case you need a simple salary calculator, that works out to be approximately $43.42 an hour. This is the equivalent of $1,736/week or $7,525/month.

How do you attract lenders? ›

How to Attract Investors and Get Funding for Your Startup...
  1. Develop a Strong Business Plan.
  2. Develop a Forecast Model.
  3. Obtain Customer References.
  4. Address IP.
  5. Be Ready to Explain Your Cap Table.
  6. Explain Your Financial Statements.
  7. Justify Use of Proceeds / Funds.
  8. Acknowledge Total Address Market and Go-To-Market Strategy.
Apr 15, 2021

How can I attract customers to my home loan? ›

The key is creating a manageable mortgage loan officer marketing plan that will help you cultivate meaningful relationships and get more clients.
  1. Mortgage Marketing Ideas for Loan Officers. ...
  2. Find a Niche. ...
  3. Focus on Referrals. ...
  4. Create Video Email Campaigns. ...
  5. Market to Real Estate Agents. ...
  6. Host Virtual Events.
Apr 2, 2021

How do you get clients as an MLO? ›

How to Get Business as a Mortgage Loan Officer in 2022
  1. Be a Specialist, Not a Generalist. ...
  2. Develop a Referral Network. ...
  3. Focus on Real Estate Agents. ...
  4. Create a Loan Officer Website. ...
  5. Use Social Media. ...
  6. Create Compelling Content. ...
  7. Add Video to Your Marketing Strategy. ...
  8. Offer a “Lead Magnet”

How do I package a loan document? ›

4. How to Package Loan Documents (3 stacks)
  1. Deed of Trust -4 Copies.
  2. Note – 3 Copies.
  3. Lending Instructions – 2 Copies.
  4. Additional Deeds – 2 copies.
  5. Closing Disclosure – 1 Copy.
  6. Evidence of Home Insurance – 1 copy.
  7. Payoff Demand to current loan (if a refinance) – 2 Copies.
  8. Preliminary Change of Ownership Form -1 Copy.

What are the three most important items you should know about your loan before signing the paperwork? ›

Date of agreement : Like most legally binding contracts, a loan agreement should also mark the date of initiation along with signatures by all parties. Amount of loan : Loan documents should include the exact amount of loan. Interest rate : Interest rate on the amount loaned should be mentioned in the document.

What may you be asked to calculate at a signing? ›

If a borrower is unhappy with their closing costs, they may ask about it. The figure may contain prepaid interest on the new loan, interest due on the old loan, title fees, hazard and title insurance premiums, prorations of property taxes and home owner association dues, recording fees and more.

What are the downsides of being a notary? ›

But there are risks to being a notary, which can lead to lawsuits if corners are cut or details are overlooked. From returning documents late to using another person's stamp, these are seven common reasons notaries get sued — plus examples of situations within the profession that notaries should be aware of.

Do you need to be certified to be a loan signing agent California? ›

However, most lenders will require, at the very minimum, any notary public interested in consideration for a signing agent assignment/ job must have training/certification or experience. California Notary Classes in-depth Certified Loan Signing Agent Training is offered online or our most requested, one-on-one course.

How do I become a notary signing agent near me? ›

Become a Notary Public
  1. be 18 years of age or older (there is no maximum age set by statute)
  2. be a legal California resident.
  3. complete a course of study approved by the Secretary of State.
  4. satisfactorily complete and pass a written examination prescribed by the Secretary of State.
  5. clear a background check.

How much does a notary loan signing agent make in Florida? ›

How much does a Notary Signing Agent make in Florida? The average Notary Signing Agent salary in Florida is $37,622 as of December 27, 2022, but the range typically falls between $36,753 and $47,855.

How much does a notary loan signing agent Make in Texas? ›

How much does a Notary Signing Agent make in Texas? As of Jan 25, 2023, the average annual pay for a Notary Signing Agent in Texas is $77,229 a year.


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