What is the difference between a coordinator and an administrative assistant? (2024)

The differences between a coordinator and an administrative assistant are their roles and responsibilities within the company.

An administrative assistant, for example, provides support to managers, other employees, and office visitors. In comparison, a coordinator is responsible for organizing the different activities and people involved in something to work effectively.

An administrative assistant handles various tasks to ensure that all interactions between the organization and others are positive and productive. Also known as administrative coordinators or administrative specialists.

Common administrative assistant responsibilities include:

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies

• Providing real-time scheduling support by booking appointments and preventing conflicts

• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations

• Screening phone calls and routing callers to the appropriate party

• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research

Common coordinator responsibilities include:

• Follow office workflow procedures to ensure maximum efficiency

• Maintain files and records with effective filing systems

• Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings, etc.)

• Greet and assist visitors when they arrive at the office

• Monitor office expenditures and handle all office contracts (rent, service, etc.)